How to Transfer Colleges (TC) at National University: Rules, Required Documents and How to Apply

What is TC at National University and why is it needed?

Once you are admitted under National University, you cannot change colleges at will. To change colleges, you must follow the university's prescribed rules and apply online for a Transfer Certificate (TC), also called a release letter.

There are certain conditions and restrictions on changing colleges. A student can usually take a TC only once in their whole student life. It is also compulsory to have passed a specified year, to show a valid reason for the transfer and to submit the necessary supporting documents.

This page explains the rules for changing colleges (TC) at National University, the required documents, the application fee and how to apply online.

TC stands for Transfer Certificate, known in Bangla as "chharpatra". If a student admitted to one college under National University wants to move to another for a valid reason, they must get the university's approval and take a TC.

Once the TC is approved, the student can take the release letter from the current college and get admitted to the new college.

Students usually need a TC in cases such as:

• A parent's or spouse's job is transferred to another district.
• A change of permanent address makes it hard to continue at the current college.
• The subject being studied is not offered in the home district, and the student wants to study at a nearby college in a neighbouring district.
• A guardian has died.
• The student cannot continue at the current college because of a physical disability.
• The affiliation of the relevant course or subject at the current college has been cancelled or suspended.

A transfer is not allowed merely because of personal preference. You must have a valid reason recognised by the university and submit the necessary documents to support it.

What is the difference between Migration and TC?

After admission to National University, many students think Migration and TC are the same thing. They are two completely different processes.

Migration: In the admission process, migration can change a student's subject. It usually lets the student change subject according to their preference order. Migration cannot be used to change colleges.

TC (release letter): A TC lets a student move from the current college to another. For this, the student must have passed the 1st year and meet the conditions set by National University.

So if you want to change colleges, you must apply for a TC, not for migration. For the Migration Certificate, see how to collect a Migration Certificate.

Rules and conditions for a TC at National University

You must follow certain rules to change colleges under National University. It is important to know these conditions before you apply.

• The student must have passed the 1st year of the undergraduate course.
• The preliminary application must be submitted online within 45 days of the publication of the 1st year result.
• A student can usually take a TC only once in their whole student life.
• A TC from a non-government college to a government college is not allowed. However, you can apply from a government college to either a government or a non-government college.
• A TC is allowed from a centenary college to other government and non-government colleges. A TC from an ordinary college to a centenary college is not allowed.
• A TC between two colleges in the same district is usually not approved. For special reasons, this condition can be relaxed for female students.
• A TC is not given in Honours 3rd and 4th year without a special reason.
• A TC is not issued once form fill-up for the final exam of the course has started.
• The college you want to move to must have a seat for the subject. Even if you apply, approval may not be given if the prescribed student-teacher ratio would be exceeded.
• When applying, you must submit a valid reason for the transfer and documents to support it.

Accepted reasons for a TC and the documents required

For a TC application at National University, it is not enough to say that you want to change colleges. You must state a valid reason and submit the necessary documents to support it. Some accepted reasons and the supporting documents are given below.

1. Guardian's job transfer

If a parent or spouse is transferred to another district because of their job, you can apply for a TC on that ground.

Required documents:

• The job transfer order or other official proof.
• A photocopy of the guardian's national ID card.
• Proof of your relationship with the guardian, if required.

2. Change of permanent address

You can apply for a TC if the student's permanent address has changed, or if there is a valid need to study at a college near the home district.

Required documents:

• A photocopy of the national ID card of the student or the parents.
• A letter of opinion from the guardian.
• Proof of the change of address, if required.

3. Guardian's death

If the student's guardian has died and a college change is needed for that reason, you can apply for a TC.

Required documents:

• A death certificate issued by a doctor, or a certificate from the relevant chairman.
• A letter of consent from the new guardian.
• A photocopy of the new guardian's national ID card.
• Proof of the new guardian's occupation and workplace.

4. Physical disability

If the student has a physical disability and has difficulty continuing at the current college, you can apply for a TC.

Required documents:

• A disability certificate issued by the Department of Social Services.

5. Cancellation or suspension of the college's affiliation

If the affiliation of the relevant course or subject at the college you study in has been cancelled or suspended, you can apply for a TC.

Required documents:

• The letter of cancellation or suspension of affiliation issued by the College Inspection Office of National University.

If you have a special situation not covered above, contact the college concerned and the National University authorities about whether it is acceptable and what documents are needed.

General documents required for a TC application

Besides the documents supporting your reason, a TC application needs some general academic and personal documents. The documents usually required are:

• A photocopy of the student's registration card.
• A photocopy of the admit card for the relevant year's exam.
• A copy of the online result of the exam passed.
• A photocopy of the student's national ID card.
• A photocopy of the parents' national ID cards.
• Documents supporting the reason for the TC application.
• For the final application, a No Objection Certificate (NOC) from the current college.

How to apply online for a TC at National University

The TC application at National University is made entirely online. You must log in to the student login portal prescribed by National University to complete it. The process is set out step by step below.

Account and start

1. Create a student account

   First, go to the National University online service portal. Official application portal: http://103.113.200.68/nu-app/

   Then click the Student Registration link under the Student Login option. Create an account by entering the student's course, sub-course, session, registration number and the necessary personal details.

2. Log in to the student account

   Once the account is created, log in to the student portal with your user ID and password. After logging in, open the Academic Services option from the dashboard.

3. Select Transfer College (TC)

   After opening the Academic Services menu, select the Transfer College (TC) option. Then fill in the required details in the TC application form.

Preliminary application and fee

1. State the reason for changing colleges

   In the Reason section of the application form, state clearly why you want to change colleges. Select the correct reason and upload the necessary documents to support it.

   Submit the preliminary application after providing all information and documents correctly.

2. Preliminary application review and SMS

   After you submit the preliminary application, the National University authorities review it. If it is acceptable, the student is usually told about the next step by SMS.

3. Pay the Processing Fee

   To process the preliminary application, you must pay the TC Processing Fee of Tk 200. Pay the fee by following the prescribed payment instructions.

Final application and approval

1. Submit the final application and NOC

   Once the preliminary application is accepted, complete the final application. For this, collect a No Objection Certificate (NOC) from the principal of your current college and submit it with the final application.

   At this stage, you must pay the Final TC Fee of Tk 1,200.

2. TC approval and admission to the new college

   After you submit the final application, the National University authorities verify the required documents and decide whether to approve the TC. If it is approved, you must collect the release letter from your current college as prescribed and complete admission to the new college.

   However, you cannot be admitted to the new college before receiving National University's final approval.

TC application fee and payment

The fee for a college change (TC) application at National University is paid in two steps. The fee details are given below:

So to complete a TC application, you pay a Processing Fee of Tk 200 at the preliminary stage and a Final TC Fee of Tk 1,200 when you submit the final application.

The fee must be paid through Sonali Sheba, following the prescribed payment instructions. After each payment, be sure to keep the receipt or proof of transaction.

How long does a TC take?

The time it takes to complete a TC application at National University mainly depends on the verification of the application and the approval of the university authorities.

After you submit the preliminary application, you are usually informed of its outcome by SMS within about a week. However, the time for final approval is not fixed. It can depend on several things, including the documents, the applicant's reason and the approval of the college concerned.

So after applying, check your application status on the student portal regularly and follow the university's SMS messages and instructions.

Help and related guides

Many students face various problems when applying for a TC at National University, especially in deciding on an acceptable reason for the transfer, preparing the required documents, completing the online application, submitting the preliminary and final applications and collecting the NOC.

If you have a problem with a TC or a college change, or want advice on the online application process, you can contact us on WhatsApp.

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